Tuesday, December 1, 2009

e-mail organization

Forget about the piles of mail on your kitchen counter and think about your e-mail for a moment. How does it look? Can you find your e-mails easily? Or do you have so many e-mails you don't know where to start?

Organizing your e-mail is an important part of making your life easier and more efficient. Here are some ideas to get your e-mail organized and keep it that way.

1. Reserve your Inbox for action items.

2. Set up email file folders. Set up individual folders for people with whom you communicate often, specific projects, events, and organizations, hobbies, etc. Create a holding file for pending email that you plan to keep for a very brief time. Last, but not least, create an “Important: folder for high priority items.

3. Put complete information into the subject line of email so they will be easier to find later.

4. Allot a specific amount of time each day to review and file email. Try to download and respond to email no more than twice a day.

5. Stop subscriptions to online newsletters that don't contain helpful information. Limit your receipt of jokes and chain letter type email.

With just a few adjustments you will save so much time…and stress. Get started organizing your e-mails an inbox today!

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