Sunday, August 31, 2008

tip of the week (8/31/08)





august 31 -- september 6, 2008
this weeks "tip of the week" was sent from John in Los Angeles, CA

John writes: "Over the Labor Day weekend, our family always has a big golf outing...which got me thinking about organizing our golf clubs and other golf necessities. I found a handy Golf Bag Storage Organizer rack that has space on the sides for two fully stocked golf bags. In between are five shelves (top one has a "lip") for shoes, sweaters, golf balls, towels and other accessories associated with the world's greatest game. The Golf Bag Storage Organizer is 39"x15"x36" tall."

Click here for more information or to order this Golf Bag Storage Organizer.
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Do you have an organizing or time management tip that you would like to share? Click here and your tip could be the next one featured in our newsletter, our blog or on our website!For more organizing tips, check out http://www.andreadekker.com/. It is full of great organizing tips for every area of your life.

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Saturday, August 30, 2008

email management

Keeping up with the daily pile of emails is a major challenge for most of us, both personally & professionally. The following tips will help you manage the daily flow of emails:

  • Create an electronic filing cabinet, much like the physical cabinets you have, with electronic folders for category names
  • Once emails have been read and responded to (if an action is required), move the email from your inbox to your storage folders. This makes it easy to track which emails still need an action. Many companies impose limits on “inbox” size. By moving your mail out of your inbox to a personal folder, an added benefit is that the restriction on size will not interrupt your day at precisely the moment you need to send an email.
  • If your email program includes previous email content for that email string when replying, be sure to delete earlier versions of the string to avoid redundant emails filed. This makes it much easier to find the latest copy in the string when searching later.
  • If your email has an attachment file, detach and save it as a file in your electronic filing system for future reference, so you won’t have to go searching through your emails to find the file later. Relying on email subject headings can create a time consuming search for the file later.
  • If you frequently send the same type of email, save a copy as a draft or template that you can reuse over & over (changing the specifics such as name, date and amount for each email)
  • If a document is available electronically, but you refer to it frequently, print it and keep it in a hanging file or on your desktop.
  • Every 6 months or so, go through your folders and delete emails no longer needed. This will save disk space and make your searches more streamlined.

For more organizing information visit my website: www.andreadekker.com

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Friday, August 29, 2008

organizing resources






I found a great website that deals with organizing your home and office to make your work easier and more efficient.

You will find products, ideas, and questions of others in need of organization!
Check it out and let me know what you think.

For more organizing ideas visit my website: http://www.andreadekker.com/


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Thursday, August 28, 2008

5-minute organizer

How often do you find yourself zoning out during TV commercials? And how many times each day do you wait for something...the oven?...the dryer?...the clerk at the store?...the kids to get out of the bathroom? Take advantage of these down times and use it to start clearing your clutter.

step 1:
Make a list of all the trouble spots in your home, your office, or your life that cause you the most stress. Maybe it's the junk drawer in the kitchen, the hall closet, the mudroom, or the entire basement. Just get them down on paper so you have something to look at and remember

step 2:
Subdivide your list into several five or 10-minute tasks.
Example: Junk Drawer in Kitchen
- 5 min: empty the drawer onto the counter and wipe down the inside
- 5 min: toss out any trash, broken objects, or unused pieces
- 5 min: categorize what is left, putting like items together
- 5 min: put everything back into the drawer

**in just four 5-minute segments, your junk drawer is history! You could accomplish this all during the commercial breaks of your favorite evening show.

step 3:
Make Time: once you have your list divided, you must set aside the time to organize. Maybe you do it after the kids go to bed or maybe you set your alarm 10-minutes early. Either way, you need to set the date and time and then stick to it. If you only set aside five or 10 minutes, set the timer and quit when the time is up. Don't abuse your time or you will likely burn out.

step 4:
Start De-Cluttering! Now you just have to get started. Once you start, you will be amazed at how much you accomplish in just five minutes...and how quickly those brief sessions cut down on your clutter. Who knows, after a while, your five minutes might stretch into 30-minutes or more. The key is to be consistent. Soon, those mountains of clutter will become molehills!


clear your mental clutter too:
The same five-minute intervals can be applied to your mental clutter as well. After a long day at work, taking care of the kids, household chores, meals, meetings, soccer practice, etc. you are likely to feel pretty run-down at the end of the day.

solution:
Treat yourself to several five-minute breaks during the day. You could sit outside for lunch, go for a walk around the parking lot at work, soak in the tub before bed at night, or watch a sunset. A little personal time more than pays for itself by enhancing your effectiveness at work and at home with your family.

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Wednesday, August 27, 2008

the rising cost of disorganization

What does organization mean to you? It may mean that your home or office is fully stocked with the basic necessities and you can find anything you need in only a few short moments. For a large company, or even a small business, organization might mean having systems in place to deal with clients, customers, payroll, office staff and other day-to-day activates. My guess, it that the majority of people would say that organization has to do with things…the objects and systems around you…but could it be more than that?

If you ask me, being organized means saving time and in turn, saving a lot of money. It is no secret that time is money and if you waste time looking for things, you are wasting money. Just think about it for a moment; if you work 8 hours a day and spend 5 minutes each hour looking for something… that adds up to 3.3 hours in a 40-hour work week and over 166 hours in a year (or 4 full 40-hour weeks!) The time you spend looking for all your misplaced papers, phone numbers, e-mails, schedules, keys, etc. translates into lost productivity and lost profit. Are you willing to put up with the rising cost of disorganization?

Let me put it into perspective for you:

EXAMPLE 1: A small business might have 6 employees making an average of $20.00 per hour. If each employee spent 5 minutes of each hour looking for misplaced items it could really add up for the person paying the bills:

6 employees x $20/hour x 166 hours of wasted time = $19,920/year thrown away!


EXAMPLE 2: A larger corporation might have 200 employees making an average of
$30.00 per hour. If each employee wasted only 5 minutes an hour it would look
even more shocking!

200 employees x $30.00/hour x 166 hours of wasted time = $996,000/year thrown away!

Unfortunately many business owners, managers and employees average much more thank 5 minutes of wasted time per hour. So you can see how this would really affect a company’s financial situation!

As you can see, there is a high price to pay for disorganization. If you, your company, your employees or your staff is committed to getting organized and saving money, there is no better time to start than right now!

Here are some resources that might help you in your quest to organize your office...and your time:

If the thought of organizing your office and your time is more than you can handle, please feel free to contact me and we can discuss several options to help you gain control of your time, your clutter, and more importantly, your financial future!

For more organizing tips visit my website, http://www.andreadekker.com/

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Tuesday, August 26, 2008

organizing kid-spaces

do you constantly have toys, homework, clothes, shoes, bags and stuffed animals lying around your home? Have you tried (and failed) to teach your children to be organized and clean up after themselves? The importance of teaching your children how to organize their things, their time and their life is often taken for granted and over looked until they go off to college and find that they have no idea how to prioritize and manage their life.

It's never too early to start teaching your children responsibility for themselves and their belongings... and the best way to teach them is by modeling organization and creating organized spaces for your children. Below we've included several ideas for organizing your childrens' spaces. Don't feel like you you have to achieve them all in one weekend. Pick one to start with and see if you can implement it successfully before you move onto the next space. Over time, organization will become second nature to you and your children!

create a schedule:
schedules are important for children just as they are for adults. If you children are already in school, they have some sense of what it's like to be on a schedule. If they school age yet, get them in the habit of having specified times for different activities. Have a time each day for stories, crafts, outdoor activities, meals, naps, playing with friends....and a time for picking up and organizing their things. When organizing become "just another part of their day" it will become second nature and will no longer be something they "have to do."

create a place:
children need to have boundaries and specific zones that are set aside for studying, sleeping, toys, games, crafts, clothing, etc. These zones can be entire rooms, sections of rooms or even a piece of furniture such as a storage chest of trunk. Once they have a place for their things and activities, it will be easier for them to pick up and be organized since they already know where everything belongs. Several examples follow:

playing:
you don't need an entire room for playing, you could use part of your child's room or even part of a common area in your house. Use bean bags or a brightly colored rug to designate the "play zone." You could also frame a few pieces of your child's art work for wall decorations. You will need a few storage pieces for toys, games, dress up clothes, etc. The storage bins can be easily removed if needed.

studying:
even if your children are not it school, it is a good idea to practice some type of learning activities with them. Whether it's a educational game, reading or doing school work, it is wise to have an area in your home where these activities take place...even if it is the kitchen table. make sure this area has all the supplies your children need for their studies. If your children are older, you may need an area that can accommodate a computer, printer, scanner and other electronic equipment.

creating:
children love arts and crafts...and love making a mess with them! As adults, it is important for us to encourage their creative ability but it's also important to protect your craft area from getting too messy. An area with hard floor is a must and it might also be a good idea to have a drop cloth over the floor. Use clear storage bins to hold markers, crayons, paints, brushes, scissors and other crafting supplies. Label the bins with a label maker or with permanent markers to you can easily access what you need. Schedule 15 to 20 minutes for clean-up time at the end of the craft so you children understand that they can have fun making a mess with their craft as long as they clean up when their done.

sleeping:
we all know how important sleep is for our children. In order for our children to get a restful night of sleep their zone for sleeping must be calm and clutter free. If their bedroom is also used for crafts, studying or playing, it is all the more important to create organizational systems to assure that their room stays organized. If you children share a room, consider placing a dividing curtain or screen so they will not disturb each other when it's time to settle down and go to sleep.

get started:
As you work with your children to organize their things, remember, it's not always going to be easy. Just like any other cluttered space in your home, it will take work take work to get it organized and keep it organized. However, if you are committed to creating a better life for you, your children and your family, organized spaces are essential.

If you are completely overwhelmed with the idea of organizing your "kid-spaces" or any space in your home, feel free to contact us for assistance. We will be happy to talk with you about your problem, offer SIMPLE solutions and even work with you to implement our organizational plan! We guarantee it will be worth if for you and your children.

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Monday, August 25, 2008

organizing your teens

If you have a teen or preteen, this book is for you! It will show you everything you need to know to motivate your teens to get organized and stay organized. You can even preview the book on line (just click below).

Whether your teen has a few piles or lives in a jungle of clutter, there is something for them to learn from this book.

Check it out today!

Preview the book
Purchase the book
More ideas on organizing your family
More organizing resources
Check out my website: www.andreadekker.com

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Saturday, August 23, 2008

online organizing resources

I've been receiving lots of questions about where to find organizing resources online. So, I did some checking and have listed several resources in the right column of the blog. There are links to all sort of resources...from making a list, scheduling your homework, planning a wedding and even keeping track of your automobile! Hopefully you will find what you need to get organized and stay organized!

Let me know if you have other organizing sites you would like to see listed here on my blog. And don't forget to check out my website at www.andreadekker.com

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Friday, August 22, 2008

you are what you think

Have you ever heard the saying, "you are what you eat"? This cliche saying actually has some relevance in our everyday lives...if you eat junk food, you might feel sick or tired, but if you eat healthy foods, you will most likely feel better and have a positive attitude about your food.

The same concept can be applied to your thoughts; more specifically, your thoughts about clutter and disorganization. If you constantly think negatively about your clutter and tell yourself that you will never be able to fully eliminate you clutter...you probably won't! However, if you think positive thoughts and say, "I am organized...I can do this and get my clutter under control" you will most likely do just that!

As you look around your house, your office or even reflect on your life, think about what you want to organize. Maybe it's your childrens' play room, your desk drawers or your weekly planner; whatever it may be, tell yourself that you can and will get that space organized. Set small goals and make a point to meet those goals. Keep thinking positive thoughts and tell yourself that you will achieve your organizational goals and clear your clutter.

You will be surprised at the effect positive thinking will have on your daily life. Once you starting thinking you can so something...it will probably get done. Try it for a couple days, a week, or even a month and let me know how it affected you.

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Thursday, August 21, 2008

kid-friendly labels

If you have ever sent your kids or grand kids to school, camp or daycare, you probably had to label all some or all of their belongings. I personally have found that most of the labels from the store come off in the wash or faded over time. As I searched for a durable label that could stand up to the constant wear and tear of children and the wash, I stumbled across Lovable Labels, a website devoted to creating quality, durable labels specifically for kids and their stuff.

Lovable Labels offer labels for shoes, clothing, backpacks, lunch bags, cups, bottles, folders, notebooks, pens, craft supplies, and everything in between. They are currently offering a special back-to-school pack and even a selection of stickers "just for moms."

For more information, or to order your labels, log onto their website: www.lovablelabels.ca/

For more organizing tips and ideas, check out my website: www.andreadekker.com

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Wednesday, August 20, 2008

the perfect caddy...

Are you a crafter with a need for storage? Is your home office ready to explode with stuff?

I found a great website today that might have the answers you need.

The Perfect Caddy is a website devoted to creating solutions to all your storage needs. Not only will their products provide you with much needed storage, they actually look like a nice piece of furniture.

All products made by The Perfect Caddy are made in the USA from solid Ash hardwood and come with a 5-year warranty. The modular design can be completely custom made to fit your organization needs. Oh, and they also offer FREE shipping on all products ordered online!

Basically, there are 5 steps involved in creating your custom cabinet...

1. Choose the height of your cabinet
2. Choose the drawers, shelves and doors
3. Choose the top
4. Choose the side bins
5 Choose the finish stain


Click here to find dealer nearest you. But remember, you only get free shipping if you order online!

For more organizing ideas, visit my website: http://www.andreadekker.com/

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Tuesday, August 19, 2008

12 tips for spending less


The following is an article from REAL SIMPLE magazine. If you are looking to save money (and who isn't?) this article is for you!

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These are tough economic times, and lots of people are feeling the stress. If you’re trying to cut down on your spending, try following some of these strategies:

  1. Pay cash. Studies show that people find it much easier to spend money when they’re using a cash substitute (they also find it easier to cheat or pilfer!). Keep yourself in touch with cost, by using cold hard cash.

  2. Focus on small items first. When you buy an expensive item, it’s easy to toss in unthinkingly a lot of smaller items alongside it – items that you might have otherwise have spent a lot of time considering, and which add up to a lot of $$$. So pick out smaller items first, then the larger item. Buy the software, the mouse, the mouse pad, and the other bits and bobs, then choose the computer.

  3. Don’t buy too much at one time. If you’re buying too many things, you stop paying attention to what you’re getting. Any one item seems insignificant. I call this “shop shock” or “drive-by shopping.”

  4. Don’t buy anything at a bargain store that you haven’t bought before at full price.

  5. Before paying, review each of your purchases with a skeptical eye. Don’t buy anything you’re not sure you want and can use – this is particularly important with clothes. I often ask myself, “Do I feel like wearing this tomorrow?” Sometimes, I realize I’ve picked something out because I can “use” it – but really, if I don’t love something, I almost never end up wearing it, no matter how useful it might be.

  6. Don’t tell yourself, “I can always return it”; remind yourself, “I can come back if I decide I need it.”

  7. Make a list and stick to it.

  8. Don’t buy anything that needs to be a specific size unless you KNOW the measurements you need.

  9. Don’t shop when you’re hungry. Even for non-food items.

  10. Don’t shop as an activity with friends. It’s easy to spend more than you intend, or to buy something you don’t really need or want, when you’re distracted by conversation. Find something else to do with your friends. Have coffee, go for a walk, run errands together (in high school, my friends and I used to do errands together all the time, and it’s a great way to turn a nagging task into something fun).

  11. Be very skeptical of anything that’s on sale.

  12. If you don’t shop, you don’t buy. Stay out of stores

Click here for more articles from REAL SIMPLE.

Click here for more articles on organizing your finances.

Visit my website at http://www.andreadekker.com/ for more SIMPLE organizing ideas!

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Monday, August 18, 2008

organize a first aid kit

Whether it’s a rash, hives, bee sting or mosquito bite, having a well-stocked, family-friendly first aid kit in your home and each of your vehicles is essential. First aid kits are easy to make, inexpensive and are useful in so many situations.

As with most organizing projects, planning is the key! Your supplies must be fully stocked as well as assembled and stored in a convenient and safe location. You can keep your kit in a shoe box, a plastic tote, an old backpack or even a Ziploc bag. The important thing is that everything is together in one place and your family knows where it is when they need it.

Here are some ideas of what to have in your kit:
  • Adhesive tape
  • Antacid
  • Antibacterial ointment
  • Anti-diarrhea medication
  • Bandage strips in a variety of sizes
  • Blankets
  • Children's strength liquid decongestant
  • Children's strength liquid ibuprofen (not aspirin)
  • Cotton pads and cotton swabs
  • Digital thermometer
  • Gauze pads, sterile
  • Heating pad
  • Hot-water bottles
  • Hydro-cortisone cream
  • Hydrogen peroxide
  • Ice pack
  • Index card with the name and phone number of your family doctor/pediatrician and other emergency contact information
  • Insect repellent
  • Latex gloves
  • Nasal spray
  • Needle
  • Oral syringe for liquid medicines
  • Rubbing alcohol
  • Sharp Scissors
  • Safety pins
  • Sunscreen; SPF 25 or more
  • Tweezers

Once you have your kit(s) together, it is important to go through them regularly to check for expired medication and to replenish your supply. Keep this kit with you on all your family vacations and you will be ready for whatever comes your way!

For more organizing tips, check out http://www.andreadekker.com/. It is full of great organizing tips for every area of your life.

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Sunday, August 17, 2008

tip of the week (8/17/08)





august 17 -- august 23, 2008
this weeks "tip of the week" was sent from Beth in Chicago, IL

Beth writes: "Over the years I have come to realize that organization is the key to life. One area of my life and my home that needs constant organization (especially during the school year) is the desk in my kitchen. Piles of paper seem to constantly collect on the desk and cause unneeded clutter and stress in my life. To deal with the clutter, I've created a "Paperwork Rule."

This rule is very simple. There are only three things you can do with paperwork:

  1. Act on it
  2. File it
  3. Toss it

For example, if you get a piece of mail, open it...don't let the unopened mail pile up. After it is opened, you must decide what to do with it. If it is a catalog or a piece of junk mail and know that you are not going to use, toss it, as well as the thought that, “But maybe I will read it later…” If it is a bill, write it out and mail it, or file it in a “bills due”folder. If you receive a memo or note, after reading it, toss it or file it away. If you get a paper back, file it away. This is how stuff clutters my desk. Following this rule is a sure-fire way to eliminate clutter altogether."

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Do you have an organizing or time management tip that you would like to share? Click here and your tip could be the next one featured in our newsletter, our blog or on our website!For more organizing tips, check out http://www.andreadekker.com/. It is full of great organizing tips for every area of your life.

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Saturday, August 16, 2008

live a paperless life!

Yesterday I discussed the length of time you should keep your numerous paper documents...but what if you don't want to keep them at all? Impossible, right? Actually, there are several products out on the market today that make it possible for you to live a paperless life. I have listed four different options below. Some are more affordable while others are a little more pricey. Look them over and see what you think. It might be the next addition to your Christmas list!


Today is day 6 (the final day) of our Week-long Paper Management Marathon a what a week it has been.


1. CardScan Business Card Scanner:

Business cards are a great way to network with your clients, employees and the general public...but they aren't that helpful when they sit in a pile on your desk while you are out and about with your laptop in tow! CardScan is a great solution to eliminate your stack of business cards. Simply scan the business cards with the small, compact scanner and voila...they are entered into your computer for easy access when ever and where ever.

The price range on this scanner is $159.99 for the personal (basic) model and $259.99 for the advanced model. The advantage of the CardScan model is it's portability. The scanner is not much larger than an actual business card and can stay with you at all times making it quick and easy to download your new cards immediately.


2. NeatReceipts Scanalizer:

If you want one machine that will do it all, the NeatReceipts Scanalizer is what you need. This machine will scan your receipts, important documents, tax forms, recipes, business cards, newspaper articles and more...as long as it is not bigger than 8"x 11" in size. NeatReceipts scans a digitalized (and IRS approved) copy of your paper document and can categorize even the most confusing receipts with it's ingenious software that comes with the scanner!

NeatReceipt retails anywhere from $169.99 up to $899.99 but is definitely worth it for those of you who want to go digital. It's the complete system; the scanner, software and continual updates makes this "Scanalizer" a must have item for people moving towards a paperless life.


3. DucuPen Handheld Scanner:
This tiny, handheld scanner is only about the size of a pen or pencil (hence the name!) Keep it with you at all times for the recipe you just have to have or scanning an article out of a magazine at the doctors office. This pen can hold up to 8MB of your scanned items and simply plugs into your computer's USB port for easy electronic storage.

The DocuPen can be purchased for around $199 or $299 for the more advanced version but it's portability and versatility make it well worth the price.


4. Fugitsu ScanSnap Color Image Scanner:

This machine might be just what you need to get started on your piles of paper. It can actually scan over 15 sheets per minute and it comes with all the software you need to organized your digitized documents. The full-color capabilities make it even more useful when it comes to scanning professional and work related documents or even pictures.
The Scan Snap retails for $360.00 but they do offer rebates so keep your eye out for a good deal. Although it is the bulkiest of the four scanners, it is also the fastest and most powerful...perfect to blast through your files and piles of paper!


Papers are a necessary evil...but if we can find a way to outsmart them...good for us! Please let me know if you have other great scanning tools that have helped you convert to the paperless lifestyle. I would love to share them with my clients and my readers!

For more tips on organizing your paper, your home and your life, log onto my website at http://www.andreadekker.com/

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Friday, August 15, 2008

how long should you keep your papers?

I am often asked by my clients how long they need to hang onto their important documents...and what is OK to trash and what should really be shred. So, I've put together a short list of some very important document you probably have lying around your house, and when you can get rid of them!

This is DAY 5 of our Week-Long Paper Management Marathon. Each day we will give you one more tip to get your paper clutter under control. Keep reading to learn more!

  • Bank and Credit Card Statements: 1-2 months
    • you can shred these every time the next month's statements arrives. You can also sign up for paperless statements and have them delivered to your inbox.
  • Utility Bills: keep for the calendar year and then shred. You can also get these delivered to your inbox too!
  • Loan Payments: keep for the calendar year so you can report your interest for tax purposes. You might also want to keep the information until your loan is paid off.
  • Receipts for big-ticket items: Keep the receipt, warranty information and manuals until the warranty is expired or until the item is paid off.
  • Insurance and Medical Statements: keep the information for the year the insurance is for. After that year, evaluate the material and if it is not relevant, shred it. Keep medical records until your insurance has paid for their portion.
  • Home Improvement and Renovation: File the bill until the service warranty has expired. You should file it with information about your home so you can reference the date of the service in case it is an annual event.
  • Taxes: you MUST keep these for a minimum of 7 years, according to the IRS. After that you should shred them.
  • Personal Information (wills, birth certificates, passports): keep for your entire life in a fireproof box.
Hopefully that list will help you as you strive to control your piles of paper. For more advice on organizing your things, check out my website at www.andreadekker.com

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Thursday, August 14, 2008

computer filing 101

in today's world, our lives and our workdays are filled with what I like to call "electronic paper clutter" or all the e-mails, files, pictures and other documents that clutter your computer and your inbox. Although electronic clutter may not take up space on your desk, it will still clutter your work day and make it more difficult for you to find what you need on your computer or in your e-mail.

Just as organizing your physical papers is important, both for your sanity and your productivity, organizing your electronic papers might be even more important because you aren't able to quickly flip through a big pile of
papers...you have to search through each file on your computer and hope to find what you need.

This is DAY 4 of our Week-Long Paper Management Marathon. Each day we will give you one more tip to get your paper clutter under control. Keep reading to learn more!

computer filing 101:
this can be more overwhelming than physical paper clutter but it is essential to maintain organized computer files if you want to accurately account for all your information...and be able to find it again!

  1. to begin, create a file for every area of your job or your life. These should be major categories.
  2. with in each major category, create several folders for sub-categories. These should be clearly labeled so you will easily be able to navigate your way through the folders. You can even create another group of sub categories within the first group of sub categories!
  3. go through all your existing documents and file them into the appropriate folders. Create new folders as needed and delete any documents that are not needed.
  4. If files are time sensitive, name each main folder by the year and each sub category as a month or week.
  5. Try not to group too many documents in one folder as it is much more time consuming to look through 50 document in one folder than to look through 10 documents. The more detailed you can be when labeling your folders, the better off you will be.
Once you establish a system and commit to sticking to it, your electronic paper issues will be no more!

For more tips on how to manage your paper clutter, visit my website at: www.andreadekker.com

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Wednesday, August 13, 2008

midweek pick-me up

We've been talking about paper clutter all week so far and we still have 3 more days to go! In honor of our Week-long Paper Management Marathon, I've included a cartoon I found and thought very appropriate for those of you who might be struggling with your piles of paper. Because of copyright laws, I could not post the cartoon but here is the link to it!

http://www.cartoonstock.com/cartoonview.asp?catref=mban1311


Check out more cartoons like this at www.cartoonstock.com

And for more organizing ideas, check out my website at www.andreadekker.com

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declutter your inbox in 5 SIMPLE steps

in today's world, our lives and our workdays are filled with what I like to call "electronic paper clutter" or all the e-mails, files, pictures and other documents that clutter your computer and your inbox. Although electronic clutter may not take up space on your desk, it will still clutter your work day and make it more difficult for you to find what you need on your computer or in your e-mail.

Just as organizing your physical papers is important, both for your sanity and your productivity, organizing your electronic papers might be even more important because you aren't able to quickly flip through a big pile of papers...you have to search through each file on your computer and hope to find what you need.


This is DAY 3 of our Week-Long Paper Management Marathon. Each day we will give you one more tip to get your paper clutter under control. Keep reading to learn more!

de-clutter you inbox in 5 SIMPLE steps:

To begin, create files for your inbox relative to your life or your job (family, friends, coworkers, advertising, bills, receipts, subscriptions, etc) anything that you feel you need to properly file your e-mails.


  1. scan your inbox and delete junk mail and any SPAM immediately
  2. go through and skim e-mails you are not sure about. Delete the junk or take action if it is required...then delete the e-mail
  3. read e-mails that require your attention and prioritize them. Reply to any with short, simple requests and delete or file them when they have been completed
  4. deal with the remaining e-mails in your inbox and delete or file them as necessary. It's OK if they sit in your inbox for a couple of day but try to deal with them as soon as possible
  5. each week, or even each day, delete all the messages in your trash bin, SPAM folder, and any other e-mails that don't need to be saved.
if you keep up proper maintenance and regularly delete your junk mail, your cluttered inbox will be a thing of the past!

For more tips on how to manage your paper clutter, visit my website at: www.andreadekker.com

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Tuesday, August 12, 2008

the one-touch-rule

If you are the person who has to shuffle through a slurry of papers every time you need to find something...you are not in the minority! It is actually not that unusual considering the amount of paperwork that crosses your eyes on a daily basis. Between the mail, the junk mail, bills, receipts, advertisements, magazines, catalogs, business cards, school papers and all the daily paperwork required for you to do your job, it's no wonder your drowning in paper.

Although cluttered desks and counter tops have become the norm, that does not mean they are acceptable and it surely does not mean you should have one! If you are committed to clearing the clutter from you're work space and improving your productivity, we have several tips that will help.

This is DAY 2 of our Week-Long Paper Management Marathon. Each day we will give you one more tip to get your paper clutter under control. Keep reading to learn more!

one-touch rule:
each time a piece of paper crosses your desk, do your best to deal with it the first time you pick it up instead of putting it down to deal with later. This will take some practice but once you get in the habit of dealing with it (either filing it, taking appropriate action or tossing it) immediately, you will save ample desk and counter space and tons of your very valuable time.


Ask yourself, "what do I need to do with this piece of paper?" You answer should fall into one of the 5 categories below:
1. something to do (date to mark on calendar, appointment to schedule, meeting to arrange)

2. something that is pending for later

3. something to file (bill, statement, tax info, medical record)

4. something to give to someone else (school papers, a recipe, article)

5. trash

Some other questions you might ask yourself are:
- do i really NEED it?
- do I really WANT it?
- will it BENEFIT me?
- do i see a USE for it?
- is it QUALITY?
- is it ACCURATE / RELIABLE?
- is it RELEVANT to today's culture?
- is it EASY TO UNDERSTAND?

create a place to file or store each of the above categories and your paper problems will be solved in no time!


For more tips on how to manage your paper clutter, visit my website at: http://www.andreadekker.com/

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Monday, August 11, 2008

filing systems 101

If you are the person who has to shuffle through a slurry of papers every time you need to find something...you are not in the minority! It is actually not that unusual considering the amount of paperwork that crosses your eyes on a daily basis. Between the mail, the junk mail, bills, receipts, advertisements, magazines, catalogs, business cards, school papers and all the daily paperwork required for you to do your job, it's no wonder you're drowning in paper.

Although cluttered desks and counter tops have become the norm, that does not mean they are acceptable and it surely does not mean you should have one! If you are committed to clearing the clutter from your work space and improving your productivity, we have several tips that will help.

This is DAY 1 of our Week-Long Paper Management Marathon. Each day we will give you one more tip to get your paper clutter under control.Keep reading to learn more!

filing systems 101:
first things first...if you don't have any type of filing system, you MUST create one! It can be a simple system but you have to have somewhere that papers can be stored in such a way that they will be easy to find when needed. All you need is a medium to large drawer, cabinet, closet or even a box that can accommodate hanging files, manila folders, labels, tabs and a dark colored pen.

Here are some ideas of how to organize your filing system:


  • make an alphabetized list of all your major categories: (credit cards, directories, finances, insurance, manuals, medical, personal, pets, receipts, taxes, utilities, vehicles, etc.)

  • divide all of your paper into these major categories and label hanging files with the category names

  • look at each major category (credit cards) and divide it into sub categories (names of each individual card). Label manila folders with these category names

  • it is helpful to keep all the hanging file tabs on one side (left or right) and put the manila folder tabs down the center
You can also use the method above for filing craft paper, stickers, coloring books, craft/sewing books, magazines, recipes or anything that is flat!

For more tips on how to manage your paper, check back throughout the week and also visit my website http://www.andreadekker.com/.

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Sunday, August 10, 2008

tip of the week (8/10/08)





august 10 -- august 16, 2008
this weeks "tip of the week" was sent from Jamie in Stow, OH
Jamie writes: "Buying in bulk is a great way to save money and stock up on products you and your family use on a regular basis...however, too much of a good thing can actually be bad. When you buy anything in bulk, think about where you will store that extra items, how quickly you will consume the items and how much you will actually save by buying in bulk. If you end up throwing the expired items away because you couldn't use them fast enough, you are not only wasting money but you are also wasting valuable space in your home storing the extra items."
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Do you have an organizing or time management tip that you would like to share? Click here and your tip could be the next one featured in our newsletter, our blog or on our website!For more organizing tips, check out http://www.andreadekker.com/. It is full of great organizing tips for every area of your life.

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Saturday, August 9, 2008

weekend project...message board

Who says you need an entire room dedicated to your office? Not any more...now all you need is a door, a wall or the inside of a cabinet! Look in any hardware or paint store and you will most likely find magnetic paint, chalkboard paint and "white board" paint. They are great products and can turn an ordinary door or wall into an office message hub! See below for more instructions.
Step-by-Step
  1. Apply primer to an unfinished wooden door, blank wall, the back-splash in your kitchen or the inside of a cabinet door. Let dry. Use painter’s tape to mark off the area you want to cover with the special magnetic, chalkboard or whiteboard paint and paint the remaining area with the color of your choice in a semi-gloss finish. Allow to dry, and remove the tape.

  2. Apply several coats of dry-erase paint to the designated area. Follow the manufacturer’s instructions regarding application and drying time between coats.

  3. Install the door or cabinet (if that's what you painted) in a small office, pantry, or teen room for writing notes and messages. Voila...you have your office message center!


Good To Know

Dry-erase paint works best when applied to a smooth surface. Wait two days before writing with a dry-erase marker.

This is a great idea for a child's room but make sure the paint is at a level they can reach and that they know where the paint stops! You don't want them writing all over your walls.


For more project ideas like this one, visits Lowe's Creative Ideas

For more organizing ideas, visit my website: www.andreadekker.com

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Friday, August 8, 2008

spending made SIMPLE


Our down-turned economy has created a frenzy of budget related questions from people in all walks of life. Everyone wants to know how to get more for less and how to make the money they do have go further. Is your budget a little tighter now days? Do you wonder how you will be able to afford everything you and your family need in the coming weeks, months and years. If you are still searching for you money tree, here are some SIMPLE tips that will help you to simplify your spending in the mean time!

  1. create a budget: if you don’t have one already, you will want to create a budget. It doesn’t have to be fancy, just as long as you are clear on the amount of money you have to spend in each of the different categories of your life (food, shelter, utilities, automotive, entertainment, clothes, savings, medical, misc., etc.) Click here for tips on creating a budget. Once you create the budget, make it a goal to stick to it as much as possible. You can even create an “envelope systems” where you put the exact amount of cash for each category into a separate envelope. When the money is gone, you are done with that category. It sounds harsh but it really works!

  2. keep a financial journal: if you think you may be over spending or if you can’t figure out where your paycheck is going each week, you may want to consider keeping a financial journal. Basically all you need is a pen and a piece of paper (or you can do this on your computer in an Excel Spreadsheet. Each day for an entire month, keep track of every single thing you buy, even if it is only .50 cents. Write the date, what the product is and how much it cost. At the end of the week or the month you can tally up all your expenses and see if there is any area that you are over spending in. You might be shocked by the amount of money you have spent over the course of a month on specialty coffee drinks and eating out...or maybe it's the cost of that gym membership you never use!

  3. eliminate the plastic: if you have several different credit cards…and several different credit card bills, you may want to consider consolidating all of your purchases on one single credit card. You will only have one bill so it will be easier for you to track your purchases and your spending habits. It’s much easier to justify spending $100 on 10 or 15 different cards than it is to spend $1500.00 on one card…it might just be the “reality check” you need. Also, if you have to return something, you'll know which card you used and if you lose your purse or wallet, you will only have to cancel one card.

  4. gifts from the heart: do you get stressed out every time the holiday season rolls around wondering how you will be able to afford all the gifts you need to buy? Guess what…this year you won’t need to spend a fortune on gifts for your friends and family! Get creative and plan to give gifts from the heart…not the wallet. Some ideas are homemade teas and hot chocolate mixes, baked goods, hand-stamped stationery, a quilt or knitted blanket, homemade soap or items made by your children (great for grandparents!). You could also give a gift of a service, such as free babysitting to a friend with kids, or free lawn care to an elderly relative. The more you think about it, you can probably cover everyone on your list without entering the mall!

  5. always shop with a list: Whether you are at the mall, a thrift store or the grocery store prepare a list of the things you want to buy and only buy what is on your list. Focus your attention on the finding the items on your list and then getting out of the store. Window shopping and browsing waste valuable time and money and usually cause us to forget the items we originally came to the store for in the first place!
Follow these SIMPLE tips and you will on your way to a better financial situation. As you know, money drives our culture and many of our desicions...so make up your mind to start creating a better financial situation for you and your family today!


for more tips on getting organized, visit my website: http://www.andreadekker.com/


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Thursday, August 7, 2008

live a low-key, stress-free, organized live!


I came across this great article in the REAL SIMPLE magazine today and thought it would be perfect to share with all of you.

If you are struggling to find more storage space for your things, you won't want to miss this article. This is a REAL mom with 4 kids who put her storage needs in perspective and realized that she didn't always need more storage...she just needed less stuff! Isn't that that truth!

Click here to view the article.


For more organizing advice and ideas, visit my website: www.andreadekker.com

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Wednesday, August 6, 2008

back-to-school planning made SIMPLE

Making the transition from lazy summer days to a structured school day can be tough for many children...and adults! Here are some tips to make it easier on you and your kids.
  • start early: I know that it doesn't seem like summer should be over yet (and it's not) but you will thank yourself later for doing a little pre-school planning now. Stock up on basic school supplies and non perishable snaks now to lighten the amout of shopping and spending you have to do later.
  • make it a special event: plan a day (or just a few hours) to take each child on a school shopping trip all by themselves. You can get their hair cut, get any specific items he or she will need for that year, shop for new clothes and even get a bite to eat. It will be your time to spend alone with each child and it will be something they can look forward to as well.
  • change sleep paterns: waking up early can be tough if your children are used to sleeping until 10:00 every morning. Start a transition period of putting your children to bed a little earlier each night and wakeing them up a little early each day. This transition will help them adjust to their new school schedule and the first day won't be a rush to get everyone out the door.
  • meet the teachers: take your children to school and walk the halls. Find their classroom and meet their teacher. These small steps can help even the shyest of children feel more confident about their first days of a new year. You might even want to navigate your way around the school if it is in a new building. Find the closest bathroom, the library, the gym, the cafeteria and the office.
  • tutor time: the summer months provide a long break for children to forget much of what they learned in the previous year! Take time now to do simple learning exercise like crosword puzzles, flash cards, spelling quizes, memorization activities and reading. You can make the activities into fun games and have prizes at the end. It doesn't matter what you do, just that you get your children back in the habbit of focusing on school-like activities for a period of time.

No one wants to be scrambling on the first day of school...so start now! All of these ideas will help you jump start your school year and get off on the right foot! Oh, and don't forget to enjoy the last few weeks of summer too!

For more organizing ideas, visit my website at http://www.andreadekker.com/

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Tuesday, August 5, 2008

donate your unused things

If you are anything like me, there are several items around your home that you no long use or need. They might be perfectly useful to someone else but there they sit, cluttering up your home and robbing valuable space from other, more important things! Plus, you will often get a tax deduction depending on how much stuff you donate and who wouldn't want a tax deduction!

Many of my clients tell me that they don't know what they can donate and they don't know where to bring their things... so I've put together a general list of suggestions for all of you to think about the next time you want to donate your things.
  • donate only things that might still be useful to someone else. If it's broken, badly stained or contains a strong oder, it should be thrown away, not donated. I've talked with several nonprofit organization that say they fill dumpsters full of trashy items people bring in each week. Please do not bring something away just because you don't feel like throwing it away.
  • keep the pieces together...no one wants to find one shoe but not the other, or a puzzle with 4 missing pieces. If you donate something, take the time to get it somewhat organized before you just drop it all at the door of an organization.
  • before donating electronics such as computers, televisions or cell phones, make sure you ask the person in charge what they do and do not accept. There are several locations that will not accept certain electronics...especially computer. Most of the time they will be able to direct you to an organization that does accept them.
  • don't be afraid to ask for help. These organizations usually have several volunteers on staff at any given time and will be glad to assist you if you need help unloading our vehicle or if you need a tax deduction sheet. All you have to do is ask.
Now comes the "where"...where can you donate your unwanted items? It's hard for me to say exactly because it is different depending on where you live. So, instead of putting together a list of locations, I've compiled a list of suggested organizations that might be in your area. You will probably find several more by doing a google search for your area.
  • homeless shelters
  • battered women's shelters
  • low-income schools
  • religious organizations
  • second hand and consignment stores (you might even get some of the profit for the items they sell)
  • the World Mission
  • Salvation Army
  • Goodwill (click here to find a location near your)
  • day-care facilities
  • food banks (food items only)
  • school and church fund-raiser sales
These are just a few suggestions...use your imagination and get creative. Donating your things will not only lighten your load, it will also put you in the giving spirit which is even more rewarding than a clean house!

This might also be a great project for your children to take on. Have them look through their clothes and toys and see if there is anything they would be willing to donate to a child in need. Teach them to give at a young age and they will benefit more than you can imagine!


For more tips on how to get organized, visit my website at: www.andreadekker.com

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Monday, August 4, 2008

keep order in your kitchen

your kitchen is probably the center of your home...and possibly the center of your clutter problems too. With so many activities revolving around the kitchen and eating area -- cooking, eating, preparing meals, packing lunches, homework, crafts, paying the bills, etc. -- it is essential that the kitchen be as organized as possible. Here are some tips to help you whip your kitchen into shape!

your pantry:
- keep track of what you have and don't have to eliminate last-minute trips to the store
- get rid of anything you don't use or that is expired
- keep similar items together (canned veggies, fruit, pasta, cereal, snacks)
- use wire baskets or shoe boxes for rice, noodles, chocolate chips, snacks and other small items that could easily get lost
- get a lazy-susan for can goods
- put hooks on the wall or back of the door for aprons, utensils, bags, etc.
- hang the family calendar or other schedules on the back of the door so everyone will know where to look

your refrigerator and freezer:
- throw out anything that is moldy, freezer burned or past its prime
- have designated zones for certain foods or food groups (cheese, meat, snacks, fruit, veggies, dairy, left overs, etc.)
- keep eggs in the carton to prolong their life
- keep a permanent marker handy to write the dates on items in the freezer

** remember, your fridge is colder in the back and on the bottom and warmer near the front, on the top and in the door. Plan your storage accordingly to prolong the life of your food.

your kitchen:
- don't let papers pile up...have a filing system for school papers, bills, invitation, receipts and anything else that tends to pile up
- create a "message center" with paper, pens, sticky notes or a white board somewhere in your kitchen for messages that must be relayed to other family members. This would most likely be by the phone.
- keep dishes out of the sink and off the counter
- soak cookware, pots and pans while you eat for easy clean up
- store leftovers as individual servings and take them for lunch the next day
- make double batches of your family's favorites and freeze the extras for a night when you are too busy to plan a meal
- purchase or make a "dirty/clean" magnet for the dishwasher...your family will always know when it's time to clean it out
- hang cup hooks under the cabinets for cups and to hold jewelry while doing dishes
- sort through your plastic storage containers and toss any without lids
- go through your recipe box on a regular basis and file any recipes that need to be filed and throw out any that you no longer need


Keep in mind that an overly cluttered kitchen is uninviting and overwhelming...for the cook and the rest of the family! Make it a goal to keep your kitchen clutter-free and the rest of your house might just follow. If you are trying to get in the habit of eating more meals at home, it is essential that you start out with a clean and clutter-free kitchen.

Contact us for more tips and ideas to control the clutter in your kitchen.

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Sunday, August 3, 2008

tip of the week(8/3/08)





august 3 -- august 9, 2008
this weeks "tip of the week" was sent from Debbie in Holland, MI
Debbie writes: "If you are planning a big move or even if you just have a few boxes that are going into storage or into the basement, take a picture (or several pictures) of the contents and tape it to the outside of the box. You will always know what is inside each box and you won't have to search through all of the boxes before you find what you need."
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Do you have an organizing or time management tip that you would like to share? Click here and your tip could be the next one featured in our newsletter, our blog or on our website!For more organizing tips, check out http://www.andreadekker.com/. It is full of great organizing tips for every area of your life.

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Saturday, August 2, 2008

organize your dorm room

It's that time of year again...time to start thinking about back-to-school shopping. If you or one of your children are heading off to college this fall, take a look at the great dorm-room organizing products offered at the Container Store.

For many students, college can be a little overwhelming... especially the first couple months so it's important to start off on the right track and get organized from the very beginning. Your student will be much more productive if he or she doesn't have to waste time looking for their things all the time.

Click here for more organizing products from the Container Store. You will find everything you need to organize your entire dorm room and probably a lot more! Oh...and these products are great even if you aren't going off to college and want to organize your home instead.

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Friday, August 1, 2008

new uses for ice-cube trays


Have you ever thought about the organizational possibilities of an ice-cube tray? Probably not...but lucky for you, I have and I'm sharing them with you! The trays are actually very useful for many things besides making ice. Oh, and if you have any other ideas on how to use an ice-cube tray, please...let me know!

JEWELRY:
-stack the trays in your sock drawer and use the individual compartments to hold rings, pairs of earrings, small pins, etc. They don't take up much room and provide tons of storage.

OFFICE:
-instead of buying those expensive desk organizers, why don't you just buy an ice-cube tray. You can store paper clips, tacks, pins, rubber bands, erasers, coins, stamps and more in these conveniently stackable organizers.

PROJECTS:
-are you working with beads or another craft project that uses small piece? Keep them organized in the individual ice-cube compartments. At the end of the day, they will stack up for easy storage and clean up.

PAINT:
-let your children get creative and explore their artistic side. Put a different color paint in each compartment and let your child's imagination soar. (You can also use this for your own painting projects too!) Cover the tray tightly with plastic wrap and the paint should stay usable for several days.

WORKBENCH:
-keep a stash of ice-cube trays on your workbench to store extra nuts, bolts, screws, nails, washers and other small hardware that you'll need easy access to. The small compartments make it easy to organize all the different sized pieces.

KITCHEN:
-not only can you freeze water in these trays, you can freeze baby food, sauces, broth, herbs, and tons of other food for easier storage and transportation. The next time you make a big pot of soup, just pop in a few broth cubes and couple herb cubes and you are good to go. No more chopping or measuring!

SEWING KIT:
-organize your buttons, needles, thread, pins, thimbles and all your small sewing accessories in these handy compartments. The next time you need something, you won't get poked by misplaced needles.

COINS:
-you don't need to pay one of those machines in the groccery store to organize your coins. Simply instruct your children to put 10 of the same coins in each ice-cube compartment. You will easily be able to count and role the exact number you need...saving you lots of time and improving your children's math!

SEED SAVER:
-store different varieties of seeds in each compartment. You can even label what is in each one so spring planting will be a breeze. Just make sure to keep the trays in a cool, dark space during the winter months.

As you can see, the possibilities of this organizational tool are virtually endless. The next time you are at the dollar store, pick up a pack of ice-cube trays and start organizing!

For even more organizing tips, visit my website: http://www.andreadekker.com/

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